ActiveFile Software Product Features
- Hosted on your servers.
- Intranet site requires a secure password.
- Intranet site offers protection against brute force attack.
- Users can change or reset passwords.
- Administrators can “Lock Out” users anytime.
- Encryption at transfer with 256-bit SSL.
- Add files, boxes, items and eDocs to your inventory with ease.
- Separate retention periods can be created to manage on-site and off-site items.
- Easily place and control orders.
- Built-in import and export functionalities.
- Fast data entry and batch addition.
- Fixed on-site space allocations simplify the storage and tracking of records.
- Get real-time inventory management.
- The historical access log tracks who and when items are ‘touched’.
- Users have an online access to their inventory.
- Unique barcodes unmatched worldwide.
- Managers can tailor the terminology and users can define their screen layout.
- Create as many document classes and retention schedules as needed.
- Metadata fields can be made mandatory, default and drop-down.
- There are 16 customizable information fields for all items +20 more for files.
- The system links to Microsoft Office™ programs.
- Scan, store, find and view all your images.
- eDocs can be “finalized” to prevent any changes.
- Built-in viewer for quick access to multiple electronic formats.
- The system lists all eDocs versions and retains every change.
- Create and audit lists for: disposals, transfers and deletions.
- Images can be indexed fully or by zone with optical character recognition (OCR).
- Includes reports or create your own.
- Full-text searches on multiple metadata fields and items.
- Automatic keyword indexing function for all your items and documents.
- Managers can create users and groups with incremental access rights.
- Access rights options include viewing, modifying, adding and deleting.
- User groups can be created by department or within departments.
- Users can define their default language and choose between two options.
- View the current user and status for any item.